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POSITION DESCRIPTION
Academic Coordinator 3

The Department of Medicine at Zuckerberg San Francisco General (ZSFG), Division of HIV, Infectious Diseases, and Global Health at the University of California, San Francisco (UCSF) is seeking an Academic Coordinator to provide programmatic leadership of a research portfolio including large international and domestic projects.

The role includes leadership of the Mbarara University of Science and Technology–UCSF (MUST–UCSF) Research Collaboration and its affiliated NIH-funded international research programs across multiple funding mechanisms (e.g., NIH R34, R01, P01, P60, and other grants). In parallel, the position will provide programmatic coordination and leadership for domestic multi component research programs, including the Center for Alcohol/HIV Innovations and Biomarker Evaluation and Research (CALIBER; P60), the Leadership and Administrative Coordinating Center for the MACS/WIHS Combined Cohort Study (MWCCS LACC; U01 Cooperative), and other large, multi-site NIH-funded projects.

Position Duties/Responsibilities

Program Planning and Leadership
For a large portfolio of multi-site and international research collaborations including the MUST–UCSF Research Collaboration (R34–PERC, R01–GRAIL, P01–TALC, and TRAC studies) and domestic multi-site and center grants (R01–ROCS, P01 multi-site with Boston Medical Center–TRAC, P60 Center–CALIBER, R01 multi-site–SPISE, and U01 Cooperative- MWCCS LACC across 13 sites), the Academic Coordinator 3 will:
• Provide strategic and operational leadership and administrative oversight of program development, implementation, evaluation, coordination, and integration of activities across all sites to ensure successful execution of study aims, timelines, and deliverables and alignment of scientific, operational, and administrative goals.
• Provide fiscal management of multiple federally funded large program grants which total over $30 million.
• Facilitate and coordinate leadership committees and advisory boards (e.g., Executive Committees, Program Advisory Committees, Community Advisory Boards), including agenda development, meeting coordination, and dissemination of materials and progress reports.
• Assess and respond to internal and external stakeholder needs across programs, including investigators, trainees, institutional partners, and community collaborators.
• Supervise other academic appointees or staff.
• Monitor study progress, ensure adherence to timelines, milestones, and deliverables; oversee internal and external monitoring activities, review site monitoring reports, and implement corrective actions as needed to maintain high standards of data quality, study integrity, and regulatory compliance.
• Lead regulatory compliance monitoring, evaluation, and reporting across domestic and international studies to ensure compliance across clinical trials and research projects and maintain high quality standards. This includes internal monitoring and preparation and submission of NIH progress reports (e.g., RPPR, interim/bi-annual reports, and final/end-of-study reports), and oversight of IRB processes and study lifecycle activities. These activities will occur at study start-up, continuing review, modifications, and closeout across multi-site protocols, to ensure adherence to federal, institutional, and international requirements.
• Oversee development and execution of study protocols, SOPs, CRFs, and data systems, quality management and assurance plans, and ensure integration of regulatory, data management, and operational processes across studies.
• Facilitate effective communication across multiple sites, investigators, staff, and agencies to facilitate execution of clinical trials and research protocols, including human subjects’ considerations, drug or equipment usage and approvals, and responding to programmatic or government regulatory and policy changes.
• Identify, troubleshoot, and resolve operational, regulatory, and scientific challenges across multi-site trials and research programs, and implement strategic improvements to enhance efficiency, compliance, and research outcomes.
• Ensure high standards of data quality, study integrity, and regulatory compliance through oversight of monitoring activities, quality assurance plans, and coordination with regulatory and grants administration offices.
• Review site monitoring reports provided by independent monitoring agencies and work with the study site in appropriating timely corrective measures as required.
• Contribute to the dissemination of research findings through peer-reviewed publications and presentations at local, national, and international conferences, including participating in and, when appropriate, leading manuscript development, abstract submissions, and authorship coordination across multi-site teams, and maintaining and overseeing a centralized publications tracking system.

Grants Management and Research Development
• Lead development and submission of large-scale, multi-investigator grant applications (e.g., R01, U01, P01, P60), including coordination of budgets, subawards, regulatory components, and data management and sharing plans.
• Oversee fiscal and administrative management of complex research portfolios, including subcontract management, coordination with grants offices, and monitoring of expenditures and compliance requirements.
• Maintain an advisory role with collaborating institutions’ grants offices, including providing guidance on research administration processes, compliance requirements, and infrastructure development to support sustainable research programs.
• Identify new funding opportunities and support strategic growth of research programs in collaboration with faculty leadership.

Training, Mentorship, and Capacity Building
• Provide oversight in the development and implementation of research training and study-specific training plans and materials for staff and early-stage investigators across domestic and international sites.
• Lead and document staff training needed for compliance, including Good Clinical Practice (GCP), Good Clinical Laboratory Practices (GCLP) and study specific training at clinical sites.
• Organize site visits to international sites to assess adherence to regulatory and compliance issues.
• Mentor multidisciplinary teams, including project managers, data managers, and early-stage investigators, in research implementation, data analysis, and manuscript development.
• Organize and lead scientific workshops and capacity-building activities to support research productivity and career development.

Collaboration, Representation, and Service
• Serve as a key liaison between UCSF investigators and domestic and international collaborators, funding agencies, regulatory bodies, and institutional partners (e.g., FDA, NIH, CDC, World Bank, PEPFAR, pharmaceutical companies, international collaborators, e.g., Mbarara University of Science and Technology University, Uganda Ministry of Health, the National Drug Authority and Uganda National Council for Science and Technology.
• Represent UCSF research programs at local, national, and international meetings, and facilitate collaborations across institutions and disciplines.
• Contribute to university and public service activities, including participation in institutional committees and global health research initiatives.
Required Qualifications
• Doctoral degree (DrPH, PhD, or equivalent) in public health, epidemiology, or a related field, with over 15 years of experience in international research program leadership.
• >15 years of experience managing large, multi-year, multi-site research programs and centers, including NIH-funded studies, with responsibility for scientific, operational, and financial oversight of complex portfolios.
• Extensive experience building and strengthening research infrastructure in both U.S. and international settings, including research administration systems (e.g., grants office operations, regulatory processes, and compliance infrastructure).
• >15 years of experience in managing multinational collaborations across academic, clinical, and community partners, including oversight of subawards, contracts, and institutional partnerships.

• >15 years of experience supervising and mentoring multidisciplinary research teams across U.S. and international sites, including project managers, data managers, research assistants, and early-stage investigators, faculty, senior leadership at collaborating intstitutions (e.g., Dean, Vice Chancellor).
• Deep expertise in NIH grant development and submissions for research, training, and center awards across mechanisms (e.g., R34, R01, K24, U01, P01, P60), including first-hand experience with preparation of grant application documents including budgets, budget justifications, facilities and collaborative agreements, regulatory documents, and data management and sharing plans, etc.
• >15 years of experience overseeing field-based research activities, including study design, protocol development, participant recruitment and follow-up, data collection systems, and laboratory coordination, and specimen shipping domestically and internationally.
• Extensive expertise in regulatory compliance and research governance, including coordination with grants offices, IRBs, institutional leadership, governmental agencies, etc., to develop and implement contractual agreements, Memorandum of Understanding, consulting agreements, data use agreements, and material transfer agreements across institutions.
• >15 years of experience and knowledge of fiscal management of multiyear, multinational, interdisciplinary research programs and centers grants, including in-depth knowledge of subcontract fiscal management and grants office operation.
• Extensive experience leading communication with regulatory agencies, (e.g., NIH). Developing and maintaining regulatory approvals including NIH approvals, collaborating country approvals (e.g., Uganda National Council of Science and Technology), multi-site IRB approvals.
• Experience leading scientific meetings, workshops, and collaborative forums to support research implementation, dissemination, and capacity building.
• Strong record of contribution to scientific dissemination, including manuscript development and scientific publishing with first- and middle-author publications, training early-stage investigators on literature review and manuscript development, and mentorship of investigators in publishing and grant writing.
• >15 years of experience in HIV, alcohol use, TB, and related comorbidity research in both domestic and global health settings.
• Excellent organizational, communication, leadership, time management, and interpersonal skills with the ability to manage complex programs and work effectively, both independently and as part of a team, across diverse teams and institutional environments.
• Experience collaborating with institutional leadership and external partners to support program growth, sustainability, and strategic initiatives.
Preferred Qualifications
• Experience working with development offices and donor agencies, including supporting fundraising efforts and managing relationships with philanthropic partners.

Please apply here. Applicants’ materials must list current and/or pending qualifications upon submission.

See Table 36 Level III for the salary range for this position. A reasonable estimate for this position is $106,732-$189,672.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

UCSF is committed to welcoming and serving all people, honoring the dignity of every individual without preference or prejudice, in support of its public mission and in alignment with our PRIDE values and Principles of Community.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.
• “Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• APM - 035: Affirmative Action and Nondiscrimination in Employment